Quick Win: QR-Coded PM Checkpoints

Quick Win #10: Low Cost, High Return, Easy to Implement

Small change. Massive savings.

 Here’s a one-day reliability win that can secure your equipment and prevent looseness.

Pain Point: Most preventive maintenance (PM) systems still rely on paper checklists or disconnected spreadsheets. Technicians lose valuable time hunting for the right data or skipping entries under pressure. Critical observations and lubrication details get lost, leaving supervisors blind to early warning signs.

Solution: Digitize your PM process with QR-coded checkpoints on all major assets.

1. Attach a QR code to each machine or lubrication point.

2. Link directly to digital lubrication charts, inspection photos, and CMMS tasks.

3. Technicians scan the code with a phone or tablet, complete checks, and log data instantly.

4. Supervisors can track compliance, photo evidence, and completion times in real time.

When to use:

• Rotating equipment (couplings, pulleys, fans)

• Structural mounts (motors, gearboxes)

• High-vibration applications (pumps, conveyors, compressors)

Impact:

• Increases PM compliance and accountability by 50–80%

• Eliminates lost or incomplete paper records

• Builds operator ownership and engagement

• Provides real-time data for trend analysis and AI-based reliability modeling

• ROI: Immediate: no more missing data or paper delays

  
  

QR codes turn your maintenance routes into smart, traceable reliability loops: bridging human observation and digital intelligence.

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